Applicants,
Employees, and Separated
Employees
Savvice Corporation values the data privacy of its employees and their dependents, and its
applicants. This notice provides information on how we handle your personal data. It also covers
your data privacy rights and how you can exercise them.
Personal Data Collected and Manner of Collection
We collect and process your personal data in accordance with the provisions outlined in Section 12
and Section 13 of the R.A. 10173 otherwise known as the Data Privacy Act of 2012 (DPA). We collect
the following personal data from you when you manually or electronically submit your job
application, during your employment, and after separating from Savvice Corporation:
- Documents you submit when you apply for a job such as information contained in your resume,
curriculum vitae, and application form (e.g., name, address, contact number, email address, date
of birth, place of birth, civil status, citizenship, religion, educational background, licenses
and certificates, employment background, character references, emergency contact).
- Information we collect when processing your application, such as test results, employment offer,
results of character investigation, and pre-employment medical assessment (psychological, drug
test, etc.).
- Information we collect and maintain during your employment in Savvice Corporation, such as your
personal data, addresses, education records, professional licenses and permits, and
government-issued identification information; payroll information, including but not limited to
government mandated and third party remittances like SSS, PhilHhealth, and Pag-Iibig membership
and contributions, taxes, bank account information; wages; entitlements and benefits; medical
and dental care records including your dependents and beneficiaries; emergency contact
information; training and certifications; performance evaluation; sanctions; and employment
changes / work history
- Information we retain in accordance with law after your separation from service, such as but
not limited to pension information, retiree eligibilities and other benefits, bank account
information, addresses, beneficiaries, and emergency contact information.
- Information we may record during your employment, strictly limited to photos and videos of you
in the workplace or in other Metro Pacific Tollways Corporation (MPTC) group programs that
contain your image or voice.
Purposes of Collected Personal Data
- To process your application for employment. We process your application documents to
assess your
eligibility for employment, including background checks to verify your qualifications,
employment history, and character references. It is your responsibility to obtain
consent from your references before providing their personal data to us.
- Fulfillment of a contract between employer and employee. This includes computation and
payment
of salaries and other benefits, determination of career movements, facilitation of work-related
requirements, and outsourcing of human resource management functions.
- To comply with legal obligations. We process your personal data in compliance with
statutory
and regulatory requirements of government agencies (e.g., for, labor,
taxation).
- To ensure welfare, safety, and security at work. We process your data for the purpose of
developing health and wellness programs, including the provision of medical benefits, conducting
employee engagement activities, managing user accounts for personalized work credentials and
access rights, and ensuring overall productivity, safety, and security in the workplace and all
business operations.
- Post-employment. We process your data for your severance pay, pension, retirement
benefits or
other post-employment benefits.
- For Savvice Corporation publications. We may process your images, voice, or videos that
may
have been captured during your employment with Savvice Corporation and/or during MPTC group wide
activities to advertise the culture and work environment in Savvice.
Storage and Transmission of Personal Data
We store and transmit personal data securely using organizational, physical, and technical security
measures based on widely accepted data privacy and information security standards to protect the
confidentiality, integrity, and availability of your personal data.
While the majority of Human Resources processes are handled internally, certain employee information
is processed using a third-party attendance system.
Third Party Transfer
We may share or disclose your personal data with specific entities for essential purposes. Here are
who we share your information with and why:
- Metro Pacific Tollways Corporation and its Subsidiaries (MPT Group). The MPT Group HR
sources
or screens some positions or roles for Savvice Corporation and discloses your application to the
appropriate personnel of the MPT Group for interviews.
- MPT Mobility Corporation and Metro Pacific Tollways Digital, Inc. To create and maintain
user
accounts that serve as your personalized work credentials and access rights; and to facilitate
and maintain overall productivity, safety, and security in the workplace and in all business
operations.
- Other Third Parties and Business Partners. We will only disclose the necessary personal
information to fulfill the company’s obligations under contracts with third parties.
Retention and Disposal
For Applicants:
Your personal data will only be retained only for as long as necessary in
relation to the purposes provided above, or for a maximum of two years.
For Employees and Separated Employees:
Your Personal Data will be retained by Savvice Corporation only for
as
long as necessary:
- In relation to the purposes provided above, or when the processing relevant to the purpose
has been completed or terminated.
- For establishment, exercise or defense of legal claims.
- For other statutory or regulatory requirements that Savvice Corporation is subject to.
Your personal data shall be disposed of in a secure manner when no longer needed.
Participation of Data Subject
Under Section 16 of the DPA of 2012, your rights as a data subject are as follows:
- Right to be Informed
- Right to Access
- Right to Object
- Right to Rectify
- Right to File a Complaint
- Right to Erasure or Blocking
- Right to Damages
- Right to Data Portability
When Do We Need Your Consent
We respect your right to be informed, ensuring that this Privacy Notice is presented to you before or
promptly after the collection of your personal data. In the course of processing your data for the
purposes discussed herein and those closely related, we strive to create privacy notices that serve
as reminders of how we collect, use, disclose, and process your personal data, in accordance with
the details outlined in this Statement.
For any purposes not explicitly stated in this Privacy Notice, those not readily inferred, or for
purposes for processing personal data that requires your consent, we will make every reasonable
effort to seek your permission. This may involve presenting a separate consent form that may require
your signature or feature a button for you to click as an indication of your consent.
Updates or Changes to the Privacy Notice
Savvice Corporation reserves the right to update or revise this privacy notice as required by
amendments to the DPA, its IRR, or issuances of the NPC. Previous versions of the privacy notice
will be retained and provided to data subjects.
Date Uploaded: Mar 19 2024